Title:  Assistant Manager-Admin

Area(s) of responsibility

Location: Bengaluru

Experience : 8-10 Years

Role & responsibilities:

Facilities Management:

• Oversee the day-to-day operations and maintenance of the office facility.
• Ensure a safe, clean, and well-maintained working environment.
• Implement efficient processes for managing office spaces

Vendor Management, Payouts and Contract Management:

• Coordination with existing vendors and scouting & empanelment with new set of vendors for maintenance, cleaning, catering and other facility-related services.
• Ensuring contracts and agreements with vendors are well-drafted, adhered to by Monitoring vendor performance tools

Security and Safety:

• Implementing and maintaining security protocols
• Conducting regular safety audits and drills for the office premises.
• Managing emergency response plans and procedures

Budgeting and Cost Management:

• Manage budgets (CAPEX & OPEX) for facility-related expenses.
• Accrual and Provision monthly basis
• Actual vs Forecast for facility related expense

Compliance and Regulatory Knowledge:

• Ensuring compliance with local regulations and standards
• Keeping abreast of changes in laws.
• Handling permits, licenses, and other regulatory requirements

Asset Management:

• Asset Tagging and record management.

Space Planning:

• Precise requirement and data gathering space occupancy, records of retrofits and changes, planning future expansion, changes in workspace requirements.
• Optimize the office layout for efficient space utilization.

Project Management:

• Assisting Supervisor in projects related to office or renovations.
• Coordinating timelines, resources, and deliverables for projects.

Technology Integration:

• Implementing and utilizing technology for efficient operations
• Managing systems for access control, surveillance, and communication.
• Staying updated on emerging technologies relevant to facility.

Emp well-being:

• Create WOW factor – employee experience.
• Office Ergonomics and aesthetic.
• Support services with better Speed, better quality and better TAT.

Guest House Hospitality Services:

• Providing a welcoming environment for Clients / Customers
• Ensuring high standards of cleanliness, comfort, and hospitality.
• Regular inspection of rooms and common areas to ensure quality standards in the office premises.
• Building positive relationships with frequent Customers Addressing customer feedback and concerns promptly and effectively.